Documentation
Step 8 — Track the outcome
The employer has the shortlist. The last step is recording what happened — filled, or still running. That record is what turns your work into a repeatable business.
Mark as filled
1
Employer made their choice?
Mark the role as filled in the job's wrap-up card. The job closes cleanly.
2
Still working it?
Nothing to do — the job stays active and you keep working the shortlist.
Tip — A clean record of filled roles is your evidence for the next client: volume placed, time to fill, and the quality of the shortlists that got you there.
Your roster
Every candidate you've added — screened, approved, or just uploaded — stays in your roster for future roles. The next time a matching job comes in, they're already there.
Next role
That's the full cycle: job ad to filled role. Each one gets easier as your roster grows and the team learns what works in your market.
Key Takeaways
Mark roles filled to keep your record clean
The roster compounds — every role feeds the next
Rinse and repeat: the same eight steps, faster each time