Documentation

Step 5 — Get consent

Before any CV goes to an employer, the candidate agrees to it — in writing, specific to the role. It's the law, and it's good business: every CV the employer receives comes with a person who wants to be in the shortlist.

  • Legal. A CV is personal data under GDPR. Consent is the clean lawful basis for sharing it.
  • Reputation. Candidates who get blindsided don't come back. Candidates who are asked properly do.
  • Quality. The employer only receives candidates who are engaged and expecting the call.
1
Pick the candidate
In the job's Shortlist tab, approved candidates are listed under 'Needs consent'.
2
Send the request
A prepared email asks permission to put their profile forward — specific to the role, no obligation. Send it from your connected mailbox, or from your own inbox and mark it sent.
3
Record the answer
When the candidate replies, mark them Consented or Declined. The shortlist updates automatically.
Tip — The consent message is prepared for you — one-line reply is all the candidate needs to send.

Track the states

  • Needs consent — approved, not yet asked.
  • Requested — asked, waiting for a reply.
  • Consented — agreed. Ready for the shortlist.
  • Declined — said no. That's information too; move on gracefully.
Key Takeaways
Consent is specific, informed, and reversible — in writing
The request email is prepared for you
Only consented candidates appear in the shortlist